Waste Transfer Note App: Digital WTNs Signed on Site

A waste transfer note app removes the two biggest problems with paper WTNs: lost paperwork and incomplete duty of care records. Every digital waste transfer note is completed on the driver's phone, time-stamped, signed by the customer and stored centrally, so nothing goes missing in a cab or a drawer.

It also saves admin time. Instead of someone in the office typing up carbon copies at the end of the week, the record is already structured data, ready to feed your digital waste tracking reporting.

As soon as the note is signed, a PDF of the waste transfer note is emailed to the customer automatically. There's no waiting for a copy to be posted or for someone to scan it in later.

This also gives the customer their own duty of care record immediately, which matters if they're ever asked to show where their waste went.

Duty of care rules set out what a waste transfer note must include, and the app captures every field: a description of the waste, the EWC code, quantity, how it's contained, the SIC code where relevant, your carrier registration number, and the names and addresses of both parties.

Because the fields are built in, drivers can't skip a mandatory field by accident, which is a common cause of incomplete paper records.

• Waste description and EWC code
• Quantity and container type
• SIC code where applicable
• Carrier registration number
• Names and addresses of transferor and transferee
• Date, time and e-signature

Your digital waste transfer notes don't sit in isolation. The same data they capture feeds into your digital waste tracking records and connects to Defra's Receipt of Waste API, so the job you complete on site becomes the report submitted within the required window, without re-keying anything.

Existing waste transfer notes and returns still apply alongside digital waste tracking until further notice, so the app keeps both running together rather than replacing one with the other before you're ready.